Accounts payable automation for Xero users

Plooto connects to Xero to automate your AP and AR workflows. Bills import from Xero automatically. Set approval rules, pay vendors by EFT, ACH, check, or credit card, and every payment reconciles back to Xero, with no manual data entry.

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Connect Plooto to Xero in a few steps

Link your Plooto and Xero accounts to automate AP and AR workflows from start to finish.

Your Xero account handles the accounting. Plooto handles the payments. Approvals, reconciliation, and audit trails run automatically.

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How Xero AP automation works with Plooto

Once Plooto is connected to Xero, the AP workflow runs automatically. Bills and invoices import from Xero, approvals happen online, and every payment reconciles back to Xero in real time:

  1. Bills import into Plooto
  2. Plooto emails the correct approvers
  3. Approvers sign off online
  4. Plooto makes the payment
  5. Plooto keeps a full audit trail
  6. Plooto reconciles your records in Xero

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How Xero AP automation works with Plooto

Xero AP automation for accounting firms and bookkeepers

Accounting firms and bookkeepers who use Xero as their practice platform rely on Plooto to handle client payments. Connect each client's Xero account, set custom approval workflows per client, collect via pre-authorized debit (PAD) agreements for recurring fees, and reconcile everything back to each client's Xero account automatically. You manage the approval process. Plooto moves the money and keeps the records. Your clients get faster payments and a cleaner audit trail. Firms including The Profit Line, Connect CPA, and Think Accounting use Plooto with Xero to serve clients at scale.

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Xero AP automation for accounting firms and bookkeepers

What Plooto adds to your Xero workflow

Xero handles cloud accounting. Plooto adds the AP payment layer Xero does not natively include. When connected, you can do all of the following from one Plooto dashboard:

  • Electronic payments
  • Pay with checks (let Plooto handle the printing and mailing)
  • Global payments
  • Make batch payments
  • Customize payment approvals
  • Store and search digital records
  • Automatic account reconciliation
  • Pre-authorized debit (PAD) agreements for recurring client collections

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What Plooto adds to your Xero workflow

Plooto and Xero: What the integration covers

Xero is cloud accounting software used by small businesses and accounting firms across North America, Australia, and the UK. Plooto adds the accounts payable automation layer. When connected, bills and invoices flow from Xero into Plooto automatically. Payments go out through Plooto and reconcile back to Xero in real time. The two-way sync means your Xero books stay accurate without any manual data entry on either side.

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14k+ businesses trust Plooto

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See what businesses like yours are saying

Christine Pilkington

Christine Pilkington
CEO & Founder
Crisp

“Plooto seamlessly works with our accounting systems and automatically reconciles our transactions.”

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Srinivas Pabbaraju
Controller
Truth North Mortgage

“We use Plooto for everything, and Plooto keeps great records of what we do, both for control and audit purposes.”

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Omar Visram
CEO & Founder
Enkel Backoffice Solutions

“Every time you use Plooto, you are saving money or time, or both.”

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FAQs

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How do I set up the integration between Plooto and Xero?

Integrating Xero can be done in five simple steps directly from Plooto’s dashboard. Visit our how-to guide and you’ll be on your way.

How to connect Xero to Plooto

What types of transactions can I sync between Plooto and Xero?

By establishing a connection with Xero, you can optimize and simplify your processes for both accounts payable and accounts receivable. This setup syncs critical items like bills, invoices, suppliers, customers, and accounts between Xero and Plooto seamlessly.

How does Plooto automate accounts payable in Xero?

Once Plooto is connected to Xero, bills and invoices flow from Xero into Plooto automatically. You set approval rules, approve bills online, and Plooto processes the payment by EFT, ACH, or check. Every payment reconciles back to Xero in real time. No manual journal entries, no duplicate data entry. This Xero AP automation setup works for individual businesses and for accounting firms managing multiple client accounts.

Can I automate accounts payable for multiple Xero clients?

Yes, Plooto supports multi-client management, which makes it the right fit for accounting firms and bookkeepers managing multiple Xero accounts. Connect each client's Xero account to a separate Plooto workflow, set client-specific approval rules, and process payments in batches across your book of business. Every transaction reconciles back to the correct Xero account automatically.

Does Plooto support pre-authorized debit (PAD) agreements with Xero?

Yes, Plooto supports PAD agreements for recurring collections from clients or customers. Once a PAD agreement is set up, Plooto automatically debits the agreed amount on schedule and reconciles the collection back to Xero. This is particularly useful for accounting firms collecting monthly retainers and for businesses with subscription billing models.